The A-Z Short Cut You
Will Ever Need For Effective Use Of Your Computer.
In
the current world, it’s almost impossible to imagine that someone can live
without computers. Computers have become an electronic device of almost
every day use for individuals of every age. They are essential in almost all
the business dealings that are made nowadays. The most that any industry has
gained from the discovery of the computers is the business industry because of
its nature. Computers have gained significance as they have improved the
efficiency and productivity of work done. Large amounts of information in
industrial and business sectors as well as in the personal lives are stored on
computers.
Computers can help businesses by making their staff efficient
and productive and also save their valuable time in any business or office.
Computers in schools will help the learners to comprehend the basic concepts
better with the help of video or audio examples. Computers in higher learning
institutions will help the professors and researchers to do their work very
fast and in an efficient and better way and also help them to share the same
knowledge with their other members of staff. Computers become a vital gadget in
several sectors; railways, banking, electricity, telephone departments,
shopping carts etc are just but a few of them. Computers are also used in the
medical industry to help doctors in diagnosing the diseases quickly and
efficiently. All the administrative systems, whether private or public are now
using computers and this practice can be evident in every part of the world.
Computers have also helped the media and the entertainment
industries. Be it a multi-million dollars movie or a two minutes commercial,
computers have changed the usual concept of providing entertainment to the
public. With the computer business growing so fast, the computer industry has
also brought about an invention. Tablets, palmtops, and laptops have replaced
the desktops. With the decrease in size, it has become very easy to carry the
computer and use them anywhere you are to the fullest.
The importance of computers in our daily lives can be judged by
the number of people using them each single day. Computer is not only used by
professionals, but also by the little children and grownups at our homes.
Today,
everything related to your everyday life can be done using computers. You can
order your breakfast online using your computer, you can read newspaper online,
you can work from the comfort of your home with the help of your computer, you
can watch movies and videos through your computer, you can listen to music
through your computer, you can read novels and books through e-books, you can
play games, you can also contact people and talk to them through your computer
etc. These are just but a few things that can be done with the help of your
computer.
Keyboard shortcuts for Microsoft Word
Notes
·
These keyboard shortcuts
refer to the U.S. keyboard layout. Keys on other layouts might not correspond
exactly to the keys on a U.S. keyboard.
·
For keyboard shortcuts
in which you press two or more keys at the same time, the keys to press are
separated by a plus sign (+).
·
For keyboard shortcuts
in which you press one key immediately followed by another key, the keys to
press are separated by a comma (,).
·
This article does not
cover customizing keyboard shortcuts or creating keyboard shortcuts for macros
or AutoText. For more information, click a link in the See Also section.
·
If you are using
Microsoft Word 2010 Starter, be aware that not all features that are listed for
Word are supported in Word Starter. For more information about the features
that are available in Word Starter, see Word Starter feature support.
Microsoft Office basics
Display and use windows
To do this
|
Press
|
Switch to the next window.
|
ALT+Tab
|
Switch to the previous window.
|
ALT+SHIFT+Tab
|
Close the active window.
|
CTRL+W or CTRL+F4
|
Restore the size of the active
window after you maximize it.
|
ALT+F5
|
Move to a task pane from another
pane in the program window (clockwise direction). You may have to press F6
multiple times.
http://businesshubby.blogspot.com.ng |
F6
|
Move to a task pane from another
pane in the program window (counterclockwise direction).
|
SHIFT+F6
|
When more than one window is open,
switch to the next window.
|
CTRL+F6
|
Switch to the previous window.
|
CTRL+SHIFT+F6
|
Maximize or restore a selected
window.
|
CTRL+F10
|
Copy a picture of the screen to
the Clipboard.
|
PRINT SCREEN
|
Copy a picture of the selected
window to the Clipboard.
|
ALT+PRINT SCREEN
|
Use dialog boxes
To do this
|
Press
|
Move to the next option or option
group.
|
Tab
|
Move to the previous option or
option group.
|
SHIFT+Tab
|
Switch to the next tab in a dialog
box.
|
CTRL+Tab
|
Switch to the previous tab in a
dialog box.
|
CTRL+SHIFT+Tab
|
Move between options in an open
drop-down list, or between options in a group of options.
|
Arrow keys
|
Perform the action assigned to the
selected button; select or clear the selected check box.
|
SPACEBAR
|
Select an option; select or clear
a check box.
|
ALT+the letter underlined in an
option
|
Open a selected drop-down list.
|
ALT+DOWN ARROW
|
Select an option from a drop-down
list.
|
First letter of an option in a
drop-down list.
|
Close a selected drop-down list;
cancel a command and close a dialog box.
|
ESC
|
Run a selected command.
|
Enter
|
Use edit boxes within
dialog boxes
Note An edit box is a blank in which you type or
paste an entry, such as your user name or the path of a folder.
To do this
|
Press
|
Move to the beginning of the
entry.
|
HOME
|
Move to the end of the entry.
|
END
|
Move one character to the left or
right.
|
LEFT ARROW or RIGHT ARROW
|
Move one word to the left.
|
CTRL+LEFT ARROW
|
Move one word to the right.
|
CTRL+RIGHT ARROW
|
Select or cancel the selection of
one character to the left.
|
SHIFT+LEFT ARROW
|
Select or cancel the selection of
one character to the right.
|
SHIFT+RIGHT ARROW
|
Select or cancel the selection of
one word to the left.
|
CTRL+SHIFT+LEFT ARROW
|
Select or cancel the selection of
one word to the right.
|
CTRL+SHIFT+RIGHT ARROW
|
Select from the cursor to the
beginning of the entry.
|
SHIFT+HOME
|
Select from the cursor to the end
of the entry.
|
SHIFT+END
|
Use the Open and Save
As dialog boxes
To do this
|
Press
|
Display the Open dialog
box.
|
CTRL+F12 or CTRL+O
|
Display the Save As dialog
box.
|
F12
|
Open the selected folder or file.
|
Enter
|
Open the folder one level above
the selected folder.
|
BACKSPACE
|
Delete the selected folder or
file.
|
DELETE
|
Display a shortcut menu for a
selected item such as a folder or file.
|
SHIFT+F10
|
Move forward through options.
|
Tab
|
Move back through options.
|
SHIFT+Tab
|
Open the look in list.
|
F4 or ALT+I
|
Undo and redo actions
To do this
|
Press
|
Cancel an action.
|
ESC
|
Undo an action.
|
CTRL+Z
|
Redo or repeat an action.
|
CTRL+Y
|
Access and use task
panes and galleries
To do this
|
Press
|
Move to a task pane from another
pane in the program window. You may have to press F6 multiple times.
|
F6
|
When a menu is active, move to a
task pane. You may have to press CTRL+Tab multiple times.
|
CTRL+Tab
|
When a task pane is active, select
the next or previous option in the task pane.
|
Tab or SHIFT+Tab
|
Display the full set of commands
on the task pane menu.
|
CTRL+SPACE BAR
|
Perform the action assigned to the
selected button.
|
SPACE BAR or Enter
|
Open a drop-down menu for the
selected gallery item.
|
SHIFT+F10
|
Select the first or last item in a
gallery.
|
HOME or END
|
Scroll up or down in the selected
gallery list.
|
PAGE UP or PAGE DOWN
|
Close a task pane
1.
Press F6 to move to the
task pane, if it is necessary.
2.
Press CTRL+SPACEBAR.
3.
Use the arrow keys to
select Close, and then press Enter.
Move a task pane
1.
Press F6 to move to the
task pane, if it is necessary.
2.
Press CTRL+SPACEBAR.
3.
Use the arrow keys to
select Move, and then press Enter.
4.
Use the arrow keys to
move the task pane, and then press Enter.
Resize a task pane
1.
Press F6 to move to the
task pane, if it is necessary.
2.
Press CTRL+SPACEBAR.
3.
Use the arrow keys to
select Size, and then press Enter.
4.
Use the arrow keys to
resize the task pane, and then press Enter.
Access and use available
actions
To do this
|
Press
|
Display the shortcut menu for the
selected part.
|
SHIFT+F10
|
Display the menu or message for an
available action or for the Autocorrect Options button
 or
the Paste options  button.
If more than one action is present, switch to the next action and display its
menu or message. |
ALT+SHIFT+F10
|
Move between options in a menu of
available actions.
|
Arrow keys
|
Perform the action for the
selected item on a menu of available actions.
|
Enter
|
Close the available actions menu
or message.
|
ESC
|
Tips for Word 2010
·
You can ask to be
notified by a sound when an action is available (not available in Word
Starter). To hear audio cues, you must have a sound card. You must also have
Microsoft Office Sounds installed on your computer.
·
If you have access to
the Internet, you can download Microsoft Office Sounds from Office.com. After
you install the sound files, do the following:
1.
Press ALT+F, T to open Word Options.
2.
Press A to select Advanced, and then press Tab to move to the Advanced
Options for working with Word.
3.
Press ALT+S two times to
move to the Provide feedback with sound check box on theGeneral tab, and then press SPACEBAR.
4.
Press Tab repeatedly to
select OK, and then press Enter.
Note When you select or clear this check box, the setting affects all Office programs that support sound.
Note When you select or clear this check box, the setting affects all Office programs that support sound.
Navigating the Ribbon
Access any commands by
using several keystrokes
Access keys let you
quickly use a command by pressing several keystrokes, regardless of where you
are in the program. Every command in Word 2010 can be accessed by using an
access key. You can access most commands by using two to five keystrokes. To
use an access key, follow these steps:
1.
Press ALT. The KeyTips
are displayed over each feature that is available in the current view.
2.
Press the letter shown
in the KeyTip over the feature that you want to use.
3.
Depending on which
letter that you press, you may be shown additional KeyTips. For example, if the
Home tab is active and you press N, the Insert tab is displayed, together with
the KeyTips for the groups on that tab.
4.
Continue pressing
letters until you press the letter of the command or control that you want to
use. In some cases, you must first press the letter of the group that contains
the command.
Note To cancel the action that you are taking and hide the KeyTips, press ALT.
Note To cancel the action that you are taking and hide the KeyTips, press ALT.
Change the keyboard
focus without using the mouse
Another way to use the keyboard to work with
programs that feature the Office Ribbon is to move the focus among the tabs and
commands until you find the feature that you want to use. The following table
lists some ways to move the keyboard focus without using the mouse.
To do this
|
Press
|
Select the active tab of the
Ribbon and enable the access keys.
|
ALT or F10. Press either of these
keys again to move back to the document and cancel the access keys.
|
Move to another tab of the Ribbon.
|
F10 to select the active tab, and
then LEFT ARROW or RIGHT ARROW
|
Expand or collapse the Ribbon.
|
CTRL+F1
|
Display the shortcut menu for the
selected item.
|
SHIFT+F10
|
Move the focus to select the
following areas of the window:
·
Active
tab of the Ribbon
·
Any open
task panes
·
Status
bar at the bottom of the window
·
Your
document
|
F6
|
Move the focus to each command on
the Ribbon, forward or backward.
|
Tab or SHIFT+Tab
|
Move down, up, left, or right,
among the items on the Ribbon.
|
DOWN ARROW, UP ARROW, LEFT ARROW,
or RIGHT ARROW
|
Enable the selected command or
control on the Ribbon.
|
SPACEBAR or Enter
|
Open the selected menu or gallery
on the Ribbon.
|
SPACEBAR or Enter
|
Enable a command or control on the
Ribbon so that you can change a value.
|
Enter
|
Finish changing a value in a
control on the Ribbon, and move the focus back to the document.
|
Enter
|
Get help on the selected command
or control on the Ribbon. If no Help topic is associated with the selected
command, a general Help topic about the program is shown instead.
|
F1
|
Quick reference for Microsoft Word
Common tasks in
Microsoft Word
To do this
|
Press
|
Create a nonbreaking space.
|
CTRL+SHIFT+SPACEBAR
|
Create a nonbreaking hyphen.
|
CTRL+SHIFT+HYPHEN
|
Make letters bold.
|
CTRL+B
|
Make letters italic.
|
CTRL+I
|
Make letters underline.
|
CTRL+U
|
Decrease font size one value.
|
CTRL+SHIFT+<
|
Increase font size one value.
|
CTRL+SHIFT+>
|
Decrease font size 1 point.
|
CTRL+[
|
Increase font size 1 point.
|
CTRL+]
|
Remove paragraph or character formatting.
|
CTRL+SPACEBAR
|
Copy the selected text or object.
|
CTRL+C
|
Cut the selected text or object.
|
CTRL+X
|
Paste text or an object.
|
CTRL+V
|
Paste special.
|
CTRL+ALT+V
|
Paste formatting only
|
CTRL+SHIFT+V
|
Undo the last action.
|
CTRL+Z
|
Redo the last action.
|
CTRL+Y
|
Open the Word Count dialog
box.
|
CTRL+Y
|
Working with documents
and webpages
Create, view and save
documents
To do this
|
Press
|
Create a new document.
|
CTRL+N
|
Open a document.
|
CTRL+O
|
Close a document.
|
CTRL+W
|
Split the document window.
|
ALT+CTRL+S
|
Remove the document window split.
|
ALT+SHIFT+C or ALT+CTRL+S
|
Save a document.
|
CTRL+S
|
Find, replace and browse
through text
To do this
|
Press
|
Open the Navigation task
pane (to search document).
|
CTRL+F
|
Repeat find (after closing Find
and Replace window).
|
ALT+CTRL+Y
|
Replace text, specific formatting,
and special items.
|
CTRL+H
|
Go to a page, bookmark, footnote,
table, comment, graphic, or other location.
|
CTRL+G
|
Switch between the last four
locations that you have edited.
|
ALT+CTRL+Z
|
Open a list of browse options.
Press the arrow keys to select an option, and then press ENTER to browse
through a document by using the selected option.
|
ALT+CTRL+HOME
|
Move to the previous browse object
(set in browse options).
|
CTRL+PAGE UP
|
Move to the next browse object
(set in browse options).
|
CTRL+PAGE DOWN
|
Switch to another view
To do this
|
Press
|
Switch to Print Layout view.
|
ALT+CTRL+P
|
Switch to Outline view.
|
ALT+CTRL+O
|
Switch to Draft view.
|
ALT+CTRL+N
|
Outline view
To do this
|
Press
|
Promote a paragraph.
|
ALT+SHIFT+LEFT ARROW
|
Demote a paragraph.
|
ALT+SHIFT+RIGHT ARROW
|
Demote to body text.
|
CTRL+SHIFT+N
|
Move selected paragraphs up.
|
ALT+SHIFT+UP ARROW
|
Move selected paragraphs down.
|
ALT+SHIFT+DOWN ARROW
|
Expand text under a heading.
|
ALT+SHIFT+PLUS SIGN
|
Collapse text under a heading.
|
ALT+SHIFT+MINUS SIGN
|
Expand or collapse all text or
headings.
|
ALT+SHIFT+A
|
Hide or display character
formatting.
|
The slash (/) key on the numeric
keypad
|
Show the first line off body text
or all body text.
|
ALT+SHIFT+L
|
Show all headings with the Heading
1 style.
|
ALT+SHIFT+1
|
Show all headings up to
Heading n.
|
ALT+SHIFT+n
|
Insert a tab character.
|
CTRL+TAB
|
Print and preview
documents
To do this
|
Press
|
Print a document.
|
CTRL+P
|
Switch to print preview.
|
ALT+CTRL+I
|
Move around the preview page when zoomed
in.
|
Arrow keys
|
Move by one preview page when
zoomed out.
|
PAGE UP or PAGE DOWN
|
Move to the first preview page
when zoomed out.
|
CTRL+HOME
|
Move to the last preview page when
zoomed out.
|
CTRL+END
|
Review documents
To do this
|
Press
|
Insert a comment.
|
ALT+CTRL+M
|
Turn change tracking on or off.
|
CTRL+SHIFT+E
|
Close the Reviewing Pane if it is
open.
|
ALT+SHIFT+C
|
Full Screen Reading view
Note Some screen readers may not be compatible with Full Screen Reading view.
To do this
|
Press
|
Go to the beginning of document.
|
HOME
|
Go to the end of document.
|
END
|
Go to page n.
|
n, ENTER
|
Exit reading layout view.
|
ESC
|
References, footnotes
and endnotes
To do this
|
Press
|
Mark a table of contents entry.
|
ALT+SHIFT+O
|
Mark a table of authorities entry
(citation).
|
ALT+SHIFT+I
|
Mark an index entry.
|
ALT+SHIFT+X
|
Insert a footnote.
|
ALT+SHIFT+F
|
Insert an endnote.
|
ALT+SHIFT+D
|
Work with webpages
To do this
|
Press
|
Insert a hyperlink.
|
CTRL+K
|
Go back one page.
|
ALT+LEFT ARROW
|
Go forward one page.
|
ALT+RIGHT ARROW
|
Refresh.
|
F9
|
Edit and move text and
graphics
Delete text and graphics
To do this
|
Press
|
Delete one character to the left.
|
BACKSPACE
|
Delete one word to the left.
|
CTRL+BACKSPACE
|
Delete one character to the right.
|
DELETE
|
Delete one word to the right.
|
CTRL+DELETE
|
Cut selected text to the Office
Clipboard.
|
CTRL+X
|
Undo the last action.
|
CTRL+Z
|
Cut to the Spike.
|
CTRL+F3
|
Copy and move text and
graphics
To do this
|
Press
|
Open the Office Clipboard.
|
Press ALT+H to move to theHome tab,
and then press F,O
|
Copy selected text or graphics to
the Office Clipboard.
|
CTRL+C
|
Cut selected text or graphics to
the Office Clipboard.
|
CTRL+X
|
Paste the most recent addition or
pasted item from the Office Clipboard.
|
CTRL+V
|
Move text or graphics one time.
|
F2 (then move the cursor and press
ENTER)
|
Copy text or graphics one time.
|
SHIFT+F2 (then move the cursor and
press ENTER)
|
When text or an object is
selected, open the Create New Building Block dialog box.
|
ALT+F3
|
When the building block - for
example, a SmartArt graphic - is selected, display the shortcut menu that is
associated with it.
|
SHIFT+F10
|
Cut to the Spike.
|
CTRL+F3
|
Paste the Spike contents.
|
CTRL+SHIFT+F3
|
Copy the header or footer used in
the previous section of the document.
|
ALT+SHIFT+R
|
Insert special
characters
To insert this
|
Press
|
A field
|
CTRL+F9
|
A line break
|
SHIFT+ENTER
|
A page break
|
CTRL+ENTER
|
A column break
|
CTRL+SHIFT+ENTER
|
An em dash
|
ALT+CTRL+MINUS SIGN
|
An en dash
|
CTRL+MINUS SIGN
|
An optional hyphen
|
CTRL+HYPHEN
|
A nonbreaking hyphen
|
CTRL+SHIFT+HYPHEN
|
A nonbreaking space
|
CTRL+SHIFT+SPACEBAR
|
The copyright symbol
|
ALT+CTRL+C
|
The registered trademark symbol
|
ALT+CTRL+R
|
The trademark symbol
|
ALT+CTRL+T
|
An ellipsis
|
ALT+CTRL+PERIOD
|
A single opening quotation mark
|
CTRL+`(single quotation
mark),`(single quotation mark)
|
A single closing quotation mark
|
CTRL+'(single quotation
mark),'(single quotation mark)
|
Double opening quotation marks
|
CTRL+`(single quotation
mark),SHIFT+`(single quotation mark)
|
Double closing quotation marks
|
CTRL+'(single quotation
mark),SHIFT+'(single quotation mark)
|
An AutoText entry
|
ENTER (after you type the first
few characters of the AutoText entry name and when the ScreenTip appears)
|
Insert characters by
using character codes
To do this
|
Press
|
Insert the Unicode character for
the specified Unicode (hexadecimal) character code. For example, to insert
the euro currency symbol, type 20AC, and then hold down ALT and press X.
|
The character code, ALT+X
|
Find the Unicode character code
for the selected character.
|
ALT+X
|
Insert the ANSI character for the
specified ANSI (decimal) character code. For example, to insert the euro
currency symbol, hold down ALT and press 0128 on the numeric keypad.
|
ALT+the character code (on
the numeric keypad)
|
Select text and graphics
Select text by holding
down SHIFT and using the arrow keys to move the cursor.
Extend a selection
To do this
|
Press
|
Turn extend mode on.
|
F8
|
Select the nearest character.
|
F8, and then press LEFT ARROW or
RIGHT ARROW
|
Increase the size of a selection.
|
F8 (press one time to select a
word, two times to select a sentence, and so on)
|
Reduce the size of a selection.
|
SHIFT+F8
|
Turn extend mode off.
|
ESC
|
Extend a selection one character
to the right.
|
SHIFT+RIGHT ARROW
|
Extend a selection one character
to the left.
|
SHIFT+LEFT ARROW
|
Extend a selection to the end of a
word.
|
CTRL+SHIFT+RIGHT ARROW
|
Extend a selection to the
beginning of a word.
|
CTRL+SHIFT+LEFT ARROW
|
Extend a selection to the end of a
line.
|
SHIFT+END
|
Extend a selection to the
beginning of a line.
|
SHIFT+HOME
|
Extend a selection one line down.
|
SHIFT+DOWN ARROW
|
Extend a selection one line up.
|
SHIFT+UP ARROW
|
Extend a selection to the end of a
paragraph.
|
CTRL+SHIFT+DOWN ARROW
|
Extend a selection to the
beginning of a paragraph.
|
CTRL+SHIFT+UP ARROW
|
Extend a selection one screen
down.
|
SHIFT+PAGE DOWN
|
Extend a selection one screen up.
|
SHIFT+PAGE UP
|
Extend a selection to the
beginning of a document.
|
CTRL+SHIFT+HOME
|
Extend a selection to the end of a
document.
|
CTRL+SHIFT+END
|
Extend a selection to the end of a
window.
|
ALT+CTRL+SHIFT+PAGE DOWN
|
Extend a selection to include the
complete document.
|
CTRL+A
|
Select a vertical block of text.
|
CTRL+SHIFT+F8, and then use the
arrow keys; press ESC to cancel selection mode
|
Extend a selection to a specific
location in a document.
|
F8+arrow keys; press ESC to cancel
selection mode
|
Select text and graphics
in a table
To do this
|
Press
|
Select the next cell's contents.
|
TAB
|
Select the previous cell's
contents.
|
SHIFT+TAB
|
Extend a selection to adjacent
cells.
|
Hold down SHIFT and press an arrow
key repeatedly
|
Select a column.
|
Use the arrow keys to move to the
column's top or bottom cell, and then do one of the following:
·
Press
SHIFT+ALT+PAGE DOWN to select the column from top to bottom.
·
Press
SHIFT+ALT+PAGE UP to select the column from bottom to top.
|
Extend a selection (or block).
|
CTRL+SHIFT+F8, and then use the
arrow keys; press ESC to cancel section mode
|
Select a complete table.
|
ALT+F5 on the numeric keypad (with
NUM LOCK off)
|
Move through your
document
To move
|
Press
|
One character to the left
|
LEFT ARROW
|
One character to the right
|
RIGHT ARROW
|
One word to the left
|
CTRL+LEFT ARROW
|
One word to the right
|
CTRL+RIGHT ARROW
|
One paragraph up
|
CTRL+UP ARROW
|
One paragraph down
|
CTRL+DOWN ARROW
|
One cell to the left (in a table)
|
SHIFT+TAB
|
One cell to the right (in a table)
|
TAB
|
Up one line
|
UP ARROW
|
Down one line
|
DOWN ARROW
|
To the end of a line
|
END
|
To the beginning of a line
|
HOME
|
To the top of the window
|
ALT+CTRL+PAGE UP
|
To the end of the window
|
ALT+CTRL+PAGE DOWN
|
Up one screen (scrolling)
|
PAGE UP
|
Down one screen (scrolling)
|
PAGE DOWN
|
To the top of the next page
|
CTRL+PAGE DOWN
|
To the top of the previous page
|
CTRL+PAGE UP
|
To the end of a document
|
CTRL+END
|
To the beginning of a document
|
CTRL+HOME
|
To a previous revision
|
SHIFT+F5
|
After you open a document, go to
the location that you were working in when the document was last closed
|
SHIFT+F5
|
Move around in a table
To move
|
Press
|
To the next cell in a row
|
TAB
|
To the previous cell in a row
|
SHIFT+TAB
|
To the first cell in a row
|
ALT+HOME
|
To the last cell in a row
|
ALT+END
|
To the first cell in a column
|
ALT+PAGE UP
|
To the last cell in a column
|
ALT+PAGE DOWN
|
To the previous row
|
UP ARROW
|
To the next row
|
DOWN ARROW
|
Row up
|
ALT+SHIFT+UP ARROW
|
Row down
|
ALT+SHIFT+DOWN ARROW
|
Insert paragraphs and
tab characters in a table
To insert
|
Press
|
New paragraphs in a cell
|
ENTER
|
Tab characters in a cell
|
CTRL+TAB
|
Use Overtype mode
To change the Overtype
settings so that you can access Overtype mode by pressing INSERT, follow these
steps:
1.
Press ALT+F, T to open Word Options.
2.
Press A to select
ADVANCED, and then press TAB.
3.
Press ALT+O to move to
the Use
the Insert key to control overtype mode check box.
4.
Press SPACEBAR to select
the check box, and then press ENTER.
To turn Overtype mode on or off, press INSERT.
To turn Overtype mode on or off, press INSERT.
Character and paragraph
formatting
Copy formatting
To do this
|
Press
|
Copy formatting from text.
|
CTRL+SHIFT+C
|
Apply copied formatting to text.
|
CTRL+SHIFT+V
|
Change or resize the font
Note The following keyboard shortcuts do not work in Full Screen Reading mode.
To do this
|
Press
|
Open the Font dialog
box to change the font.
|
CTRL+SHIFT+F
|
Increase the font size.
|
CTRL+SHIFT+>
|
Decrease the font size.
|
CTRL+SHIFT+<
|
Increase the font size by 1 point.
|
CTRL+]
|
Decrease the font size by 1 point.
|
CTRL+[
|
Apply character formats
To do this
|
Press
|
Open the Font dialog
box to change the formatting of characters.
|
CTRL+D
|
Change the case of letters.
|
SHIFT+F3
|
Format all letters as capitals.
|
CTRL+SHIFT+A
|
Apply bold formatting.
|
CTRL+B
|
Apply an underline.
|
CTRL+U
|
Underline words but not spaces.
|
CTRL+SHIFT+W
|
Double-underline text.
|
CTRL+SHIFT+D
|
Apply hidden text formatting.
|
CTRL+SHIFT+H
|
Apply italic formatting.
|
CTRL+I
|
Format letters as small capitals.
|
CTRL+SHIFT+K
|
Apply subscript formatting
(automatic spacing).
|
CTRL+EQUAL SIGN
|
Apply superscript formatting
(automatic spacing).
|
CTRL+SHIFT+PLUS SIGN
|
Remove manual character
formatting.
|
CTRL+SPACEBAR
|
Change the selection to the Symbol
font.
|
CTRL+SHIFT+Q
|
View and copy text
formats
To do this:
|
Press:
|
Display nonprinting characters.
|
CTRL+SHIFT+* (asterisk on numeric
keypad does not work)
|
Review text formatting.
|
SHIFT+F1 (then click the text with
the formatting you want to review)
|
Copy formats.
|
CTRL+SHIFT+C
|
Paste formats.
|
CTRL+SHIFT+V
|
Set the line spacing
To do this
|
Press
|
Single-space lines.
|
CTRL+1
|
Double-space lines.
|
CTRL+2
|
Set 1.5-line spacing.
|
CTRL+5
|
Add or remove one line space
before a paragraph.
|
CTRL+0 (zero)
|
Align paragraphs
To do this
|
Press
|
Switch a paragraph between
centered and left-aligned.
|
CTRL+E
|
Switch a paragraph between justified
and left-aligned.
|
CTRL+J
|
Switch a paragraph between
right-aligned and left-aligned.
|
CTRL+R
|
Left align a paragraph.
|
CTRL+L
|
Indent a paragraph from the left.
|
CTRL+M
|
Remove a paragraph indent from the
left.
|
CTRL+SHIFT+M
|
Create a hanging indent.
|
CTRL+T
|
Reduce a hanging indent.
|
CTRL+SHIFT+T
|
Remove paragraph formatting.
|
CTRL+Q
|
Apply paragraph styles
To do this
|
Press
|
Open Apply Styles task
pane.
|
CTRL+SHIFT+S
|
Open Styles task
pane.
|
ALT+CTRL+SHIFT+S
|
Start AutoFormat.
|
ALT+CTRL+K
|
Apply the Normal style.
|
CTRL+SHIFT+N
|
Apply the Heading 1 style.
|
ALT+CTRL+1
|
Apply the Heading 2 style.
|
ALT+CTRL+2
|
Apply the Heading 3 style.
|
ALT+CTRL+3
|
To close the Styles task pane, follow these steps:
1.
If the Styles task pane is not selected, press F6 to select
it.
2.
Press CTRL+SPACEBAR.
3.
Use the arrow keys to
select Close, and then press ENTER.
Insert and edit objects
Insert an object
To insert an object,
follow these steps:
1.
Press ALT, N, J and then
J to open the Object dialog box.
2.
Do one of the following:
·
Press DOWN ARROW to
select an object type, and then press ENTER to create an object.
·
Press CTRL+TAB to switch
to the Create
from File tab, press TAB, and then
type the file name of the object that you want to insert or browse to the file.
Edit an object
To edit an object, follow
these steps:
1.
With the cursor
positioned to the left of the object in your document, select the object by
pressing SHIFT+RIGHT ARROW.
2.
Press SHIFT+F10.
3.
Press the TAB key to
reach Object name, press ENTER, and then press ENTER again.
Insert SmartArt graphics
To insert SmartArt
graphics, follow these steps:
1.
Press and release ALT,
N, and then M to select SmartArt.
2.
Press the arrow keys to
select the kind of graphic that you want.
3.
Press TAB, and then
press the arrow keys to select the graphic that you want to insert.
4.
Press ENTER.
Insert WordArt
To insert WordArt,
follow these steps:
1.
Press and release ALT,
N, and then W to select WordArt.
2.
Press the arrow keys to
select the WordArt style that you want, and then press ENTER.
3.
Type the text that you
want.
4.
Press ESC to select the
WordArt object, and then use the arrow keys to move the object.
5.
Press ESC again to
return to the document.
Mail merge and fields
Perform a mail merge
Note You must be on the Mailings tab to use these keyboard shortcuts.
To do this
|
Press
|
Preview a mail merge.
|
ALT+SHIFT+K
|
Merge a document.
|
ALT+SHIFT+N
|
Print the merged document.
|
ALT+SHIFT+M
|
Edit a mail-merge data document.
|
ALT+SHIFT+E
|
Insert a merge field.
|
ALT+SHIFT+F
|
Work with fields
To do this
|
Press
|
Insert a DATE field.
|
ALT+SHIFT+D
|
Insert a LISTNUM field.
|
ALT+SHIFT+L
|
Insert a PAGE field.
|
ALT+SHIFT+P
|
Insert a TIME field.
|
ALT+SHIFT+T
|
Insert an empty field.
|
CTRL+F9
|
Update linked information in a
Word source document.
|
CTRL+SHIFT+F7
|
Update selected fields.
|
F9
|
Unlink a field.
|
CTRL+SHIFT+F9
|
Switch between a selected field
code and its result.
|
SHIFT+F9
|
Switch between all field codes and
their results.
|
ALT+F9
|
Run GOTOBUTTON or MACROBUTTON from
the field that displays the field results.
|
ALT+SHIFT+F9
|
Go to the next field.
|
F11
|
Go to the previous field.
|
SHIFT+F11
|
Lock a field.
|
CTRL+F11
|
Unlock a field.
|
CTRL+SHIFT+F11
|
Language bar
Handwriting recognition
To do this
|
Press
|
Switch between languages or
keyboard layouts.
|
Left ALT+SHIFT
|
Display a list of correction
alternatives.
|
 +C |
Turn handwriting on or off.
|
+H |
Turn Japanese Input Method Editor
(IME) on 101 keyboards on or off.
|
ALT+~
|
Turn Korean IME on 101 keyboards
on or off.
|
Right ALT
|
Turn Chinese IME on 101 keyboards
on or off.
|
CTRL+SPACEBAR
|
Tips
·
You can select the
keyboard shortcut for switching between languages or keyboard layouts in theAdvanced Key Setting dialog box. To open the Advanced Key
Setting dialog box, right-click
theLanguage bar, and then click Settings. Under Preferences, click Key Settings.
·
The Windows logo key is available on the bottom row of keys on most
keyboards.
is available on the bottom row of keys on most
keyboards.
Function key reference
Function keys
To do this
|
Press
|
Get Help or go to Microsoft
Office.com.
|
F1
|
Move text or graphics.
|
F2
|
Repeat the last action.
|
F4
|
Select the Go To command
(Home tab).
|
F5
|
Go to the next pane or frame.
|
F6
|
Select the Spelling command
(Review tab).
|
F7
|
Extend a selection.
|
F8
|
Update the selected fields.
|
F9
|
Show KeyTips.
|
F10
|
Go to the next field.
|
F11
|
Select the Save As command.
|
F12
|
SHIFT+Function key
To do this
|
Press
|
Start context-sensitive Help or
reveal formatting.
|
SHIFT+F1
|
Copy text.
|
SHIFT+F2
|
Change the case of letters.
|
SHIFT+F3
|
Repeat a Find or Go
To action.
|
SHIFT+F4
|
Move to the last change.
|
SHIFT+F5
|
Go to the previous pane or frame
(after you press F6).
|
SHIFT+F6
|
Select the Thesaurus command
(Review tab, Proofing group).
|
SHIFT+F7
|
Reduce the size of a selection.
|
SHIFT+F8
|
Switch between a field code and
its result.
|
SHIFT+F9
|
Display a shortcut menu.
|
SHIFT+F10
|
Go to the previous field.
|
SHIFT+F11
|
Select the Save command.
|
SHIFT+F12
|
CTRL+Function key
To do this
|
Press
|
Expand or collapse the Ribbon.
|
CTRL+F1
|
Select the Print Preview command.
|
CTRL+F2
|
Cut to the Spike.
|
CTRL+F3
|
Close the window.
|
CTRL+F4
|
Go to the next window.
|
CTRL+F6
|
Insert an empty field.
|
CTRL+F9
|
Maximize the document window.
|
CTRL+F10
|
Lock a field.
|
CTRL+F11
|
Select the Open command.
|
CTRL+F12
|
CTRL+SHIFT+Function key
To do this:
|
Press
|
Insert the contents of the Spke.
|
CTRL+SHIFT+F3
|
Edit a bookmark.
|
CTRL+SHIFT+F5
|
Go to the previous window.
|
CTRL+SHIFT+F6
|
Update linked information in a
Word 2010 source document.
|
CTRL+SHIFT+F7
|
Extend a selection or block.
|
CTRL+SHIFT+F8, and then press an
arrow key
|
Unlink a field.
|
CTRL+SHIFT+F9
|
Unlock a field.
|
CTRL+SHIFT+F11
|
Select the Print command.
|
CTRL+SHIFT+F12
|
ALT+Function key
To do this
|
Press
|
Go to the next field.
|
ALT+F1
|
Create a new Building Block.
|
ALT+F3
|
Exit Word 2010.
|
ALT+F4
|
Restore the program window size.
|
ALT+F5
|
Move from an open dialog box back
to the document, for dialog boxes that support this behavior.
|
ALT+F6
|
Find the next misspelling or
grammatical error.
|
ALT+F7
|
Run a macro.
|
ALT+F8
|
Switch between all field codes and
their results.
|
ALT+F9
|
Display the Selection and Visibility task
pane.
|
ALT+F10
|
Display Microsoft Visual Basic
code.
|
ALT+F11
|
ALT+SHIFT+Function key
To do this
|
Press
|
Go to the previous field.
|
ALT+SHIFT+F1
|
Select the Save command.
|
ALT+SHIFT+F2
|
Display the Research task
pane.
|
ALT+SHIFT+F7
|
Run GOTOBUTTON or MACROBUTTON from
the field that displays the field results.
|
ALT+SHIFT+F9
|
Display a menu or message for an
available action.
|
ALT+SHIFT+F10
|
Select the Table of
Contents button in the Table of Contents container when the
container is active.
|
ALT+SHIFT+F11
|
CTRL+ALT+Function key
To do this
|
Press
|
Display Microsoft System
Information.
|
CTRL+ALT+F1
|
Select the Open command.
|
CTRL+ALT+F2
|
References
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